Backup & Restore

Backup & Restore

How to back up your school database and restore it in case of hardware failure.

Manual backup

Go to Settings → Backup. Click Back Up Now. The system creates a compressed backup of the entire school database and saves it to the configured backup folder (default: Documents\DebmediaSchoolERP\Backups).

Scheduled backups

Configure automatic daily backups at Settings → Backup → Schedule. Set the time (recommended: overnight, e.g. 11 PM) and number of backup copies to retain. Old backups are automatically deleted after the retention limit.

Critical recommendation: Copy backups to an external drive or cloud storage (Google Drive, OneDrive) weekly. A backup on the same machine as the database does not protect against hard disk failure.

Restoring from backup

Go to Settings → Backup → Restore. Select the backup file (.bak or .zip). The restore process replaces the current database with the backup. This is irreversible — ensure you want to roll back before confirming.

Before any update

Always take a manual backup before installing a new version of DEBMEDIA School ERP. The installer does not automatically backup your data.