Backup & Data Recovery

Backup & Data Recovery

Protect your business data with the built-in backup tool and step-by-step restore.

Why Backup Matters

All your data is in a single SQLite file. If it is lost or corrupted without a backup, all your data is gone permanently. Create a backup on day one and repeat daily.

3-2-1 rule: 3 copies · 2 different media · 1 off-site (external drive at another location, or Google Drive / OneDrive).

Creating a Backup

  1. Open the Backup & Restore tab.
  2. Click Create Backup Now.
  3. Choose a destination folder (ideally a different drive or a network share).
  4. A file named DebmediaERP_YYYY-MM-DD_HHmm.zip is created.
  5. The backup is verified with SHA-256 and a SQLite integrity check before being marked complete.

Always create a manual backup before: installing an update, closing a financial year, deleting a large batch of records, or moving to a new PC.

Backup History

The Backup & Restore tab shows all previous backups with date, file size, verification status, and SHA-256 hash. Use the Open Backup Folder button to see the files in Explorer.

Restoring from Backup

Restore replaces ALL current data. Data entered after the backup date will be lost. Verify the backup date before proceeding.
  1. Close the application on all other workstations (multi-user setups).
  2. Open Backup & Restore → click Restore from File...
  3. Browse to and select the .zip backup file.
  4. The system verifies the backup. If valid, a confirmation dialog shows the backup date.
  5. The system creates a safety backup of your current data first, then replaces the database.
  6. Restart the application when prompted.