International Edition - built to order

Debmedia School ERP for schools abroad

The current program is finished and ready to use, and it already handles fees, exams, attendance, payroll and the school's books. A school in the USA, UK, Canada, Australia or Singapore usually also needs local grading and calendars, privacy controls for student data, payment providers, a parent portal, links to the accounting package and to the learning system, and often several computers on one network. This page lists what we would build.

Tell us about your school abroadSee what is built
  • Local grading, calendar and privacy
  • Payments and accounting links
  • Built after your order
Status, stated plainly: the International edition is not released. It is built to order, after we agree the country and the scope with you. Everything marked as built below is already in the program you can see in the guide. We will also tell you honestly if an established student-information system would suit your school better.
First, an honest question

Which kind of school are you?

The work is very different for these two, so we say it before anything else.

Small independent school or tutoring centre

Closest to what is built todayYou run one site with a few hundred students and one or two office computers. The program already works the way you work. What it needs is your currency and tax wording, grading and calendar, privacy settings and, for places with several computers, a network edition. A first country is quoted on a call.

District, chain or online-first school

A larger, separate projectYou run several campuses, a parent and student portal, online enrolment and payments, state or national reporting and links to a learning platform. Much of that is new work on other platforms, scoped on its own, and for some schools an established student-information system is the better choice. We will tell you plainly.
Ready today

What stays exactly as it is

Students, fees, attendance and exams work the same everywhere, so the core of the program is reused as it stands. It is already built and tested.

Admission and student records

Inquiries, a guided admission, a full student profile with parents, documents and a timeline.

Fees

Fee structure by class, part payments, numbered receipts, concessions, fines, dues and demand letters.

Attendance and timetable

Daily attendance for students and staff, and a timetable generator without teacher clashes.

Exams and report cards

Exam plans, a date-sheet generator, marks entry, grade systems, result processing and report cards.

Staff and payroll

Staff records, salary structures, leave and attendance-based payroll with salary slips.

Books that agree

Income, expenses, vouchers and bank reconciliation; fee receipts post to the books automatically.

The international changes

What changes, area by area

Each box shows what the program does today and what the International edition would do. Rates, grading rules and wording are settings, not fixed in the program, and we confirm them with the school and its own accountant before delivery.

Language, dates, units and currencyGrading, calendars and report cardsStudent-data privacyFee paymentsAccounting package linksParent and student portalLearning-platform and other linksAttendance devices and safetyNetwork and cloudPrinting and hardwareStaff, time and payroll

1Language, dates, units and currency

School ERP todayEnglish screens; the rupee by default; Indian-style grading and a school year starting in April.
International editionEnglish with the local date, number and currency formats of each country; other languages on request.
  • US date and time formats (month first, 12 hour clock) and local paper sizes: US Letter or A4
  • Currency symbol and decimals per school
  • School-year and term dates that match the country, for example a September start
  • Spanish, French and other interface languages quoted separately

2Grading, calendars and report cards

School ERP todayA configurable grade system with percentage and grade bands, exam plans and report cards.
International editionReport cards and records in the form the school's system uses.
  • Letter grades, grade-point averages and credit-based reports where the school uses them
  • Terms, semesters or quarters, with the school's holidays and inset or staff days
  • Report-card layouts for the school's own format, with comments and effort or behaviour sections
  • Transcripts for students who move on
  • State or national reporting formats are agreed with the school before we promise anything

3Student-data privacy

School ERP todayStudent data on the school's own computer; users, roles and an audit log; identity numbers stored encrypted.
International editionHandling of student data under the privacy laws that apply, such as FERPA, GDPR and UK GDPR, and the Canadian, Australian and Singapore equivalents.
  • Consent and photo-permission fields on the student record, and an opt-out that stops parent messages
  • Retention settings and a way to export or erase a student's data on request
  • Access controls and an audit log of who looked at or changed student records
  • Each requirement is confirmed with the school's own adviser; we are software developers, not legal advisers

4Fee payments

School ERP todayFees are collected and recorded at the counter; cash, card, cheque and online are payment modes. The program is not connected to a terminal or a gateway.
International editionOnline and terminal payments through a payment provider.
  • Online fee payment through the provider the school uses, only where the provider offers an interface for this kind of program, quoted separately
  • The program never stores card numbers; card handling stays with the provider and its certification
  • Instalment plans and recurring payments through the provider
  • Provider fees recorded so the books show what a payment really brought in

6Parent and student portal

School ERP todayNo portal and no app. Parents are contacted by message.
International editionA portal or app where parents see attendance, fees and report cards and pay online.
  • A hosted portal for parents and, if wanted, students, in the school's language
  • Attendance, fees due, report cards and notices, with login and password reset
  • Online enrolment forms that create an inquiry in the program
  • This needs a hosted service and is the largest customer-facing piece; scoped and quoted separately

7Learning-platform and other links

School ERP todayQuestion bank and a teacher assistant that builds papers from it; no links to outside systems.
International editionLinks to the systems a school already uses.
  • Import and export of student and class lists for a learning platform, as files
  • Single sign-on and live links only where the other system offers an interface; quoted separately
  • Email and calendar invitations for parent meetings

8Attendance devices and safety

School ERP todayManual attendance, registers and low-attendance alerts; ID cards with a QR code or barcode.
International editionDevices and workflows used in schools abroad.
  • Barcode or QR check-in for late arrival and early leaving, using the school's own scanners
  • Biometric or RFID attendance devices connected only where the device supplier offers an interface; quoted separately
  • Pickup authorisation lists and visitor records, as a scoped addition

9Network and cloud

School ERP todayOne computer per licence; the data is one file on that computer.
International editionSeveral office computers and campuses on one network, and an optional hosted edition.
  • A network edition with one shared database for the office, the fee counter and the staff room
  • Several campuses with separate data and group reports
  • A hosted (cloud) edition for owners who want to see the school from anywhere, with its own security and backup arrangements
  • These are the largest items on this page and are scoped separately

10Printing and hardware

School ERP todayA4 printing of receipts, report cards, ID cards and certificates through the Windows print dialog; hardware not tested on every model.
International editionLocal paper sizes and the school's own devices, with support in its time zone.
  • US Letter or A4 documents, ID card printers, barcode scanners
  • Everything tested on the client's own devices before delivery
  • Remote support sessions in the school's time zone, and updates through the licence term

11Staff, time and payroll

School ERP todayStaff records, salary structures, leave and payroll with salary slips. No statutory rules are applied.
International editionTime and leave records in the form a payroll provider needs.
  • Leave and absence rules per country and per contract
  • A payroll export for the provider the school uses; running payroll itself, with statutory deductions, stays with the payroll provider
  • Qualification, background-check and right-to-work expiry reminders
Getting started

What we need from you to start

  • The country, state or province, the grades and the curriculum, and how many campuses and computers you have
  • Which kind of school you are: small independent school or a larger group
  • Samples of your current report card, fee receipt and enrolment form
  • Your payment provider and accounting package
  • How parents contact you and pay today
  • Your fee structure, student and staff lists, so we can load them for you
  • An accountant or adviser we can ask when a rule is unclear
Simple and in writing

How an order works

  1. Tell us the country and the kind of schoolA short message with a sample report card is enough to begin.
  2. Requirements callWe confirm what is in scope: grading, privacy settings, payments, accounting export, portal, network or cloud.
  3. Quote and dateA written quote and a delivery date, agreed before any work starts. As a guide, one country for a small school with one or two computers takes about eight to ten weeks; a portal, the network edition and a hosted edition are scoped separately.
  4. Build and testWe build the changes into the program and test them with your own samples. You see a working build before you accept it.
  5. DeliveryInstaller, your lists loaded, a training session and the user guide in English.
Questions

International edition questions

Can I buy the International edition today?

No. It is built to order. The current program is finished and can be shown to you on a call; the changes for your country are agreed on the same call.

Can a school outside India or the Gulf use the program today?

Yes, if it can live without online payment, a portal and a network. Currency and tax wording are settings, and grading and report cards can be configured, but the interface is English and the defaults are Indian.

I need a parent portal and online enrolment. Is this for me?

Possibly, but it is a larger project. Portals and apps are mostly new work, and for some schools an established student-information system is the better fit. We will tell you plainly.

Do you know the privacy rules of each country?

We know the areas listed on this page, and we keep every setting configurable. We are software developers, not legal advisers, so each requirement is confirmed with the school's own adviser before it goes into the program.

Is a cloud version available?

Not yet. The program runs on your own computer. A network edition for several computers and a hosted edition are the biggest items on this page and are scoped separately.

What does it cost?

The International edition is quoted separately because of the extra work. The prices on the pricing page are for the current edition.

Can a reseller sell it in my country?

Yes. The White Label licence lets a software company sell the program under its own name; the country changes are built for the reseller on order.

Have a school abroad that needs this?

Tell us the country and the kind of school. We will answer the same day with what is in scope and how long it takes.

Book a call