Features

What is in the software today

This list shows what is built. The limits below are listed openly, so you know what you are buying.

🎓

Students from Admission to Alumni

Inquiries, a guided admission, the full student record, ID cards, certificates, yearly promotion with rollback and an alumni list.

💰

Fees Done Properly

Fee structure by class, part payments, numbered receipts, concessions and sibling discounts, late fines, defaulter lists and demand letters.

📅

Attendance

Daily student and staff attendance, registers and a list of students below the attendance limit.

🧩

Timetable and Exam Routine Generators

Build a clash-free timetable and an exam date sheet automatically, then adjust them by hand.

📝

Exams and Report Cards

Exam plans, marks entry, grade systems, result processing with ranks and printable report cards.

📚

Library, Transport and Hostel

Book issue and return with fines, bus routes, vehicles with insurance and fitness dates, drivers, and hostel rooms and allocations.

👩‍🏫

HR and Payroll

Staff records, salary structures, leave, attendance-based payroll and salary slips.

📒

School Accounts

Income, expenses, vouchers, bank accounts and reconciliation, a chart of accounts and the usual reports.

💬

Messages to Parents

SMS, WhatsApp and e-mail templates, fee reminders and absence alerts queued automatically and sent through your own accounts.

🤖

Decision Tools

Calculated cards for what needs attention today, a question box for the principal and a teacher assistant that builds papers from your question bank. No internet needed.

📊

More Than 40 Reports

Students, fees, attendance, exams, accounts, HR, library, transport and hostel reports with Excel and PDF export.

🔐

Roles, Audit Log and Backups

A permission for every action of every role, an audit log that cannot be edited, daily automatic backups and a restore that takes a safety copy first.

Why Debmedia School ERP

Built to be owned

🏫

Built for Schools

Classes, sections, sessions, promotion, report cards and fee heads are part of the program, not workarounds.

🔌

Works Offline on One PC

One Windows program with one data file on the school's own computer. No server to install and no subscription.

✅

Tested Business Rules

435 automatic checks of fees, concessions, fines, promotion, payroll, timetable and more, and every screen opened by an automatic test.

🔒

Your Data Stays With You

Everything is one file on your own computer, backed up every day.

Know before you buy

Current limits

These are not built yet or not tested. Do not promise them to a customer.

  • One computer per licence; a network edition is not built.
  • No parent or student app, online fee payment, GPS bus tracking, biometric or RFID import, or cloud sync.
  • Sending by SMS, WhatsApp and e-mail is not tried with a live account; the outside AI connection is not tried either.
  • English screens and receipts, rupee by default; no full Arabic or other language edition yet.
  • No separate branches with separate data.
  • Payroll follows the structure you set and does not apply statutory deductions.
  • Printers have not been tested on every model.
  • The Setup file is not code-signed yet, so Windows may show an unknown-publisher warning.

Need one of these, or something else? Tell us what you need. We build extra features to order and reply within 24 hours on working days with the cost and the days needed.

See every screen

The user guide shows each screen of the real program with a full explanation.

Open the guide