Gulf Edition - built to order

Debmedia School ERP for the Gulf

The current program is finished and ready to use. It covers admission, fees, exams, attendance and payroll, and it has a rupee-based, English-only interface. A school in the Gulf also needs a full right-to-left Arabic layout, bilingual documents, local currency and tax wording, the curriculum and grading the school follows, and usually a parent app. This page lists, point by point, what we would build.

Tell us about your Gulf schoolSee what is built
  • Arabic and English, right to left
  • Local currency, VAT wording and fee rules
  • Built after your order
Status, stated plainly: the Gulf edition is not released. It is built to order, after we agree the country, the curriculum and the scope with you. Everything marked as built below is already in the program you can see in the guide and the screenshots. The program today has English screens only.
Ready today

What stays exactly as it is

Admitting students, collecting fees, taking attendance and running exams work the same everywhere, so the heart of the program is reused as it stands. It is already built and tested.

Admission and student records

Inquiries, a guided admission, a full student profile with parents, documents and a timeline.

Fees

Fee structure by class, part payments, numbered receipts, concessions, fines, dues and demand letters.

Attendance and timetable

Daily attendance for students and staff, and a timetable generator without teacher clashes.

Exams and report cards

Exam plans, a date-sheet generator, marks entry, grade systems, result processing and report cards.

Staff and payroll

Staff records, salary structures, leave and attendance-based payroll with salary slips.

Books that agree

Income, expenses, vouchers and bank reconciliation; fee receipts post to the books automatically.

The Gulf changes

What changes, area by area

Each box shows what the program does today and what the Gulf edition would do. Rates, wording and grading rules are settings, not fixed in the program, and we confirm them with your own accountant and the school before delivery.

Language and layoutCurrency and feesVAT and tax wordingCurriculum, grading and report cardsStudent and staff identity recordsParent app and online paymentMessages to parentsTransport and school dayStaff and payrollPrinting and hardwareData and privacy

1Language and layout

School ERP todayEnglish screens, left to right, in a rupee-based layout.
Gulf editionArabic and English, switchable for each user, with a true right-to-left layout.
  • Every screen, menu, message and report translated, then checked by a native Arabic speaker
  • Mirrored layout: menus, tables, forms and dialogs read right to left
  • Arabic and English together on receipts, report cards, certificates and parent messages
  • Arabic names for students, parents and staff, with Arabic-capable fonts and printing
  • Optional Arabic-Indic digits, and an optional Hijri date beside the normal date
  • Installer, user guide and licence texts in Arabic

2Currency and fees

School ERP todayThe rupee by default; amounts in words in English; fee heads, concessions and fines are settings.
Gulf editionAED, SAR, QAR, OMR, BHD or KWD with the right decimals, and fee terms as Gulf schools charge them.
  • Currency set per school with the right decimals, including three decimals for the omani rial, bahraini dinar and kuwaiti dinar
  • Amount in words in English and in Arabic on receipts
  • Term-based fees, instalment plans and post-dated cheques with due-date alerts
  • Sibling and staff-child discounts, and scholarship rules, as settings
  • Fee receipts and statements for the parent in both languages

3VAT and tax wording

School ERP todayNo tax on fees is built in. Receipts carry the school's details only.
Gulf editionWhere a school charges VAT on any of its supplies, the wording and registration number the country asks for.
  • Whether tuition fees carry VAT depends on the country and on the school, so each school's treatment is confirmed with its own accountant before we set anything
  • Rates and rules are settings, so a change in the law is a change of setting, not a new program
  • Tax invoice fields for items the school does sell with VAT, such as uniforms, books, transport or canteen where applicable
  • A summary of output and input tax to help prepare a return. The program does not file it

4Curriculum, grading and report cards

School ERP todayA configurable grade system, exam plans and report cards in one layout.
Gulf editionReport cards and assessment for the curricula Gulf schools follow.
  • Grade bands and report-card layouts for the curriculum the school follows, for example British, American, Indian (CBSE, ICSE), IB or the national curriculum
  • Term, continuous assessment and skills or behaviour sections on the report card
  • Bilingual report cards with the school's logo and signatures
  • Which authority's formats are needed (for example a regulator's student data or exam return) is agreed with the school before we promise anything

5Student and staff identity records

School ERP todayParents, address and documents on the student record; identity numbers stored encrypted.
Gulf editionFields and reminders that Gulf schools keep for students and staff.
  • Emirates ID, iqama or other identity number, passport and residence-visa dates on the student and on the staff record
  • Reminders for expiring visas, passports and labour cards
  • Nationality, religion and language fields as the school's authority requires, kept as settings
  • Care with identity data: access by role and an audit log of who looked at it

6Parent app and online payment

School ERP todayNo parent app and no online payment. Fees are collected at the counter.
Gulf editionA parent app or portal and payment of fees online. Scoped and quoted as a separate project.
  • A parent app or portal for attendance, fees due, report cards and notices, in Arabic and English
  • Online payment of fees through a payment provider that operates in the country; the program never stores card numbers
  • Push notifications and WhatsApp messages for absence and fee reminders
  • Needs a hosted service and mobile apps, so it is scoped and priced separately

7Messages to parents

School ERP todayTemplates and an outbox for SMS, WhatsApp and e-mail through the school's own accounts (not tried with a live account).
Gulf editionWhatsApp-first messages in Arabic and English.
  • Arabic and English templates, chosen by the parent's preferred language
  • WhatsApp template messages where the WhatsApp Cloud API requires them
  • Opt-in and opt-out records for each parent
  • Tested with the school's own account before delivery

8Transport and school day

School ERP todayRoutes, stops, vehicles with insurance and fitness dates, drivers and student allocation.
Gulf editionThe way Gulf schools run buses and the working week.
  • Working-week settings for the country and the school (a Friday-based week where it applies) in attendance, timetable and exam routine
  • Bus lists with the supervisor and the parent's contact, and a printed bus manifest
  • Live bus tracking needs a tracking device or app and is a separate project

9Staff and payroll

School ERP todayStaff records, salary structures, leave and payroll with salary slips. No statutory rules are applied.
Gulf editionThe records and files the Gulf labour rules ask for.
  • A salary file for the bank under the Wage Protection System in the UAE and the equivalent in Saudi Arabia
  • End-of-service gratuity calculation
  • Contract, visa and licence tracking for teachers on school sponsorship
  • Rules are confirmed with the school's own accountant before delivery

10Printing and hardware

School ERP todayA4 printing of receipts, report cards, ID cards and certificates through the Windows print dialog; hardware not tested on every model.
Gulf editionArabic-capable documents and cards, tested on the client's own devices.
  • Bilingual receipt, report card, certificate and ID card templates
  • ID card printers, barcode and QR scanners tested with the client's own models before delivery
  • Biometric or RFID attendance devices connected only where the device supplier offers an interface; quoted separately

11Data and privacy

School ERP todayOne file on the school's own computer, backed up every day.
Gulf editionThe same, which helps with data-protection requirements for student records.
  • All student data stays on the school's own computer; nothing needs a cloud service
  • Daily automatic backups; the school controls where copies are kept
  • Role-based access and an audit log of who changed what
Getting started

What we need from you to start

  • The country (and emirate or city), the curriculum, and the grades the school teaches
  • How many students, staff and computers you have, and whether there are several branches
  • Samples of your current report card, fee receipt and certificates
  • Your fee structure, concessions and term dates, so we can load them for you
  • Whether you need a parent app, online payment, a payroll bank file and WhatsApp messages
  • Your student and staff lists, so we can load them for you
  • An accountant we can ask when a tax or fee rule is unclear
Simple and in writing

How an order works

  1. Tell us the country and send the samplesA short message is enough to begin.
  2. Requirements callWe confirm what is in scope: language, report cards, currency and fees, identity fields, parent app, payroll file, devices.
  3. Quote and dateA written quote and a delivery date, agreed before any work starts. As a guide, the first country without a parent app takes about eight to ten weeks.
  4. Build and testWe build the Gulf changes into the program and test them with your own samples. You see a working build before you accept it.
  5. DeliveryInstaller, your lists loaded, a training session, and the user guide in Arabic and English.
Questions

Gulf edition questions

Can I buy the Gulf edition today?

No. It is built to order. The current program is finished and can be shown to you on a call; the Gulf changes are agreed on the same call.

Can I use the current program in the Gulf now?

Yes, if English screens and a rupee-style layout are acceptable for you. Currency and tax wording are settings, but the interface is English only.

Do you know the Gulf rules?

We know the areas listed on this page, and we keep every rate and wording as a setting. We are software developers, not tax or education advisers, so each rule is confirmed with the school's own accountant or authority before it goes into the program.

What does it cost?

The Gulf edition is quoted separately because of the extra work. The prices on the pricing page are for the current edition.

Is a parent app included?

No. It is a separate project, quoted on its own.

Will it run on our computers?

Yes. It is a Windows program with the data on your own computer. One computer per licence today; a network edition is not built yet.

Can a reseller sell it?

Yes. The White Label licence lets a Gulf software company sell the program under its own name; the Gulf changes are built for the reseller on order.

Planning to sell to a Gulf school?

Tell us the country, the curriculum and what the school needs. We will answer the same day with what is in scope and how long it takes.

Book a call