Start here
Signing in and the first screen.
Sign In
Every person signs in with their own user name. The first user is admin; the program makes you choose a new password straight away. Passwords are stored as salted hashes, an account locks after repeated wrong passwords, and the screen signs out after the idle time you set.
Dashboard
The first screen after sign-in: active students, fees collected today and this month, fee defaulters, attendance today, open inquiries and leave waiting for approval, a chart of fees collected over the last six months, and a list of things that need attention (fees pending, payroll not processed, students below 75 percent attendance) with a button to act on each.
The menu on the left has one entry per module. Every screen opens in a tab, and Ctrl+K opens a search box that finds any screen, report, student or action by typing a few letters.
Search Everything (Ctrl+K)
Type a few letters to jump to a screen, a report or a student. Recent and suggested screens are shown first, and a user only sees the screens their role may open.
Students
Admission, the student record, ID cards, certificates, promotion and alumni.
New Admission and Register Student
One form for a new student: personal details, parents and guardian, address, academic details, previous school and documents, with the photo. The admission number is generated by the program. Aadhaar-type identity numbers are stored encrypted, which only guards against casual browsing of the data file.
Student List
Find any student by name, admission number or phone, and filter by class, section, status and gender. From the list, open the profile, print an ID card, collect fees or export to Excel.
Student Profile
Everything about one student on tabs: personal details, parents, fees with receipts and dues, attendance percentage, exam results, a timeline of events, documents checklist, messages, transport and hostel.
Student Promotion
Move a whole class to the next class and session at the end of the year. Results decide who is promoted or detained, passing-out students move to alumni, and a promotion can be rolled back within seven days.
ID Cards
Choose the students, choose which details and whether a QR code or barcode appears, and print cards. A queue shows who is waiting and who has been printed.
Certificates and Letters
Bonafide, character, study and date-of-birth certificates, an alumni certificate, and salary, appointment and experience letters for staff, filled in from the records and saved as PDF.
Admission
Inquiries and the guided admission process.
Admission Process
A step-by-step admission for one inquiry: form received, document check, interview, fee payment and registration. The steps are done in order, so nothing is missed.
Attendance
Daily student attendance, registers and staff attendance.
Staff Attendance
Mark each teacher and staff member present, absent, late, on half day or on leave, with check-in and check-out times and overtime. A monthly summary feeds the payroll.
Academics
Classes, sections, subjects, sessions and the timetable.
Classes
The classes of the school, from nursery to Class 12, with their display order.
Subjects
Subjects with code, type (theory, practical), maximum and pass marks.
Timetable Generator
Choose the classes and the subjects with their periods per week, and the generator builds a timetable in which no teacher is in two places at once. Check the result, adjust and save; saving again replaces the old timetable. A substitute-teacher screen covers absent teachers.
Examination
Exam plans, routines, marks, results and report cards.
Exam Planning
Create an exam for a class, add the subject papers with date, time, room, maximum and pass marks, and publish the schedule.
Exam Routine Generator
Give the first and last day, the holidays and the gap you want between papers, and the generator lays out a date sheet that skips Sundays, Saturdays and holidays. If the window is too short it says so, or shortens the gap with a note. A routine cannot be replaced once marks have been entered.
Fees
Fee structure, collection, receipts, concessions, fines and dues.
Fee Structure
Fee groups and fee types (tuition, lab, annual charges and so on) with the amount and due date for each class. Copy last year's structure with a percentage increase.
Fee Dues and Defaulters
Who owes how much, by class and section, colour coded: red for overdue, orange for due this month, green for paid in advance. Tick students and send reminders, print demand letters or export to Excel, or go straight to collecting the fee.
Fee Receipt
Collecting a fee posts a numbered receipt that shows the heads paid, any fine and discount, the mode of payment and the amount in words. Part payments are supported, a receipt can be reprinted, and a cancelled receipt needs a reason and restores the due.
Fee Reports
Collection by day, month, head, class and payment mode, and the dues report, with Excel and PDF export.
Accounts
Income, expenses, vouchers, banks and the ledger.
Income
Fee receipts appear here automatically; other income such as donations, rent and grants is entered with its account and payment mode.
Chart of Accounts
The accounts of the school in groups (assets, liabilities, income, expenses) that vouchers and fees post to. Accounts can be added and opening balances set.
HR and Payroll
Staff, salary structures, leave and payroll.
Employees
Teachers and staff with department, designation, joining date, bank details and documents. Salary is set by designation or per person, with effective dates so the history is kept.
Communication
Messages to parents and staff.
Message Centre
Templates, a notice board and an outbox for SMS, WhatsApp and e-mail messages to parents and staff. Fee reminders, absence alerts and birthday wishes can be queued automatically. Sending needs the school's own SMS gateway, e-mail server or WhatsApp account; messages for a channel that is not set up stay in the outbox, and a WhatsApp link can be used by hand.
Reports
More than 40 reports with Excel and PDF export.
Student Reports
Student lists and strength by class and section, a month-wise birthday list and more, with Excel and PDF export. The Report Centre holds every report of every module in one list.
Decision Tools
Rule-based tools that work from the school's own data.
Decision Centre
Cards that say what needs attention today, worked out from your own data with no internet: fees pending, payroll not processed, students at risk of low attendance, admissions this month, with a button to act. These are calculated rules, not a cloud service.
Ask a Question
A question box for the principal that answers from the school's data, for example the fee collection this month or the students at risk. It answers a fixed set of kinds of question. A connection to an outside AI service can be set in the integration settings; that connection has not been tried with a live account.
Teacher Assistant
Builds a worksheet, an MCQ set or a question paper by picking from the school's own question bank, by subject, topic, class and difficulty.
Settings
School profile, users, roles, backup and the audit log.
School Profile
School name, address, board, affiliation number and logo, which appear on receipts, report cards, certificates and letters.
Roles and Permissions
Each role (principal, accountant, teacher, receptionist and others) has view, add, edit, delete, print and export rights for every screen, so a teacher cannot open the accounts and a clerk cannot change fees.
Backup and Restore
A copy of the data is taken automatically every day, and you can take one now, optionally with a password. A restore takes a safety copy of the current data first. Copy the backup folder to a pen drive or cloud drive now and then.
Audit Log
Who did what and when, with old and new values. The log cannot be edited.
About and Licence
The version, where the data file is kept, the licence status and a button to activate a licence key.