Admissions to Alumni — every aspect of your school in one powerful, offline-first Windows application. No internet, no subscriptions, no hidden fees. Just one payment and full control.
15+ fully integrated modules — from admission inquiry to alumni management. No third-party add-ons needed.
Complete student lifecycle — registration, profiles, photo ID, promotion, transfer certificates, alumni records.
Capture walk-in inquiries, manage follow-ups, process admissions, track conversion from inquiry to enrolment.
Daily student attendance by class and section. Attendance register, absentee reports, parent SMS alerts.
Exam planning, marks entry, result processing, grade system, report cards, discipline, co-curricular records.
Define fee structures, collect fees, generate receipts, track dues, partial payments and concessions.
Employee master, salary structures, PF/ESIC/PT deductions, monthly payroll, payslips, leave management.
Double-entry accounting, chart of accounts, income/expense, bank accounts, bank reconciliation, vouchers.
Weekly timetable builder, AI-powered auto-generator, period management, substitute teacher assignment.
Book catalog, member registration, book issue and return, fine calculation, library reports.
Route management, vehicle master, driver records, student transport allocation, transport fee.
Room setup, bed allocation, hostel fee collection, occupancy reports, hostel staff management.
AI timetable generator, AI principal decision center, AI teacher assistant, document generator, command palette.
Manage every student's journey — admission to graduation. Maintain detailed profiles with photos, documents, parent contacts, and academic history. Print ID cards and transfer certificates in one click.
Never lose a prospective student again. Capture every walk-in and phone inquiry, assign follow-up dates, track the entire conversion pipeline, and convert confirmed students into registered ones in one click.
Mark attendance for an entire class in seconds. The attendance register is maintained automatically. Generate absentee reports, view monthly summaries by student, and track chronic absentees at a glance.
Plan exams, enter marks, process results automatically, and print professional report cards. Supports multiple grading systems — percentage, grade points, or CBSE 9-point scale. Co-curricular and discipline records included.
Define flexible fee structures by class, category, and month. Collect fees across multiple heads, print instant receipts, and always know who owes what. Supports partial payments, concessions, and late fines.
Maintain complete staff records, define salary structures, process monthly payroll automatically, generate payslips, and manage leaves. PF, ESIC, and Professional Tax calculated and deducted automatically.
DEBMEDIA School ERP is the first school management system with a built-in local AI engine — no cloud, no API fees, no privacy risk.
A conversational AI assistant for school management decisions — get instant answers from your own school data.
Helps teachers with class management, lesson planning support, and student progress summaries.
Central intelligence dashboard for the management — actionable recommendations from all school data.
Automatically generate a conflict-free, balanced weekly timetable for all classes in minutes.
AI-assisted generation of official school documents — letters, certificates, notices and circulars.
Type any command in plain English to navigate, search, or take action — no menu navigation needed.
The modules that keep your school running smoothly day to day.
Full double-entry accounting with chart of accounts, income and expense entry, bank accounts, bank reconciliation, vouchers, and complete financial reports including Income vs Expenditure statement.
Build and publish the weekly timetable with the AI-powered generator. Manage period substitutions when a teacher is absent — the system suggests the best available substitute automatically.
Maintain a complete book catalog with ISBN, author, publisher, and subject classification. Issue and return books to students and staff. Calculate fines for overdue returns automatically.
Define bus routes, assign vehicles and drivers, allocate students to routes and stops. Collect transport fees as part of the main fee module. Track vehicle maintenance records.
Set up hostel buildings, floors, and rooms. Allocate students to specific beds. Collect hostel fees integrated with the main fee module. View occupancy and vacancy at a glance.
Send bulk SMS and messages to parents by class, section, or individual. Schedule circulars, event notices, exam results and fee reminders. Built-in communication log for all outreach.
Every feature designed around how Indian schools actually work.
DEBMEDIA School ERP runs entirely on your local PC or LAN. No cloud dependency means no slowdowns, no outages, and no data leaving your premises. Works perfectly in schools with unreliable internet.
Pay once and use forever. No monthly fees, no per-user charges, no "premium" paywalls. Academic session start, exam season, admission time — the software just works, no surprise invoices.
Student records, fee data, staff details — everything is stored in your own database on your own machine. No third party ever has access. Backup and restore is fully in your control.
Admission desk, accounts, principal, teacher — each role sees only what they need. Fully configurable permission matrix. Audit log captures every change by every user.
Report cards, fee receipts, ID cards, transfer certificates, payslips — all print-ready with your school's letterhead and logo. No third-party tools, no extra cost.
Every change in the system is logged with username, timestamp, old value, and new value. Immutable audit log that even administrators cannot delete. Your accounts and records are always trustworthy.
From small primary schools to large residential institutions.
CCE grading, activity-based learning records, CGPA calculation, CBSE-format report cards and mark sheets.
Percentage-based grading, subject-wise marks, internal assessment tracking, and ICSE mark sheet formats.
Configurable for any state board format — West Bengal, Maharashtra, Karnataka, Tamil Nadu, and more.
IB, Cambridge, and custom grading systems. Multi-currency fee, passport/visa document management.
Full hostel and transport modules built in. Separate hostel fee heads, room allocation, and warden reports.
Simplified marks and assessments, activity-based report cards, parent communication focus.
"We replaced three separate software systems with DEBMEDIA School ERP. Fee collection, attendance and exam reports are now done in half the time. The offline feature is a lifesaver — our town has frequent power cuts and internet issues."
"The AI timetable generator saved our vice principal two full days of manual work at the start of every academic session. Now it runs in 10 minutes. The AI principal feature gives us daily insights we didn't even know we needed."
"One-time payment and we've been using it for 3 years without any extra cost. The payroll module alone saves our accounts department 8–10 hours every month. Highly recommended for any school on a budget."
One-time payment. Lifetime license. All future updates included.
30-day money-back guarantee. All plans include a fully functional free trial.
Join 500+ schools already using DEBMEDIA School ERP. Download the free trial today — no credit card required.
Have questions about which plan is right for your school? Need a live demo? Our team responds within 24 hours — typically much faster.